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Top 10 Best Task Management Software & Tools in 2019

Project management has evolved over the centuries since the practice began in the 1900s. This is because it is intricately tied to business and industries, which themselves have also gone through major changes. In the past, only companies with big budgets can afford to use task management software. Today, cloud-based applications on software-as-a-service pricing models have somewhat leveled the field.

Today, the choices for cloud task management software are abundant and diverse. From solo entrepreneurs and freelance consultants to startups, SMBs, and Fortune 500 companies, everyone is using or looking for a PM tool with the right features, scale, and price for their particular business situation.

The Top 10 Task Management Software Tools

Task management software is being used today beyond its traditional purpose of planning, scheduling, and tracking progress. Whether online stores or traditional street-side businesses, users are organizing and managing their tasks, workflows, events, sales, marketing, and customer support with modern online PM tools. Here are 10 recommended task management software for teams and companies in varying setups and situations.

1. Trello

Trello is ideal if you are just getting started with your business or with managing projects. It is a simple application with a system of visual boards, columns, and cards based on the kanban system. Working on the click-and-drag interface of Trello is like having an online whiteboard with movable virtual Post-it notes. It is very flexible and will allow you to manage individual projects and ongoing workflows.

Freelancers and small teams can easily get started. Although looking very simple, it is very capable to handle task details, file attachments, due dates, checklists, and hyperlinks. Furthermore, the free plan allows you to make use of 1 Power-Up. A Trello Power-Up is integration with another application but allows you to bring the other app’s features inside your board.

The free plan includes unlimited boards, lists, cards, and users, but only 1 Power-up, 10MB file attachment, and simple automation. Paid plans like the Business Class with more features start at $9.99 per user per month on an annual payment. Still, it has limited reporting and exporting capabilities.

2. Wrike

Wrike is an online task management software suitable for teams working on a small- to medium-sized project. If you need more than just tracking day-to-day tasks, this software has Gantt charts, dashboards, and built-in reporting tools. With more features, you also need more time to learn how to set the project up and navigate the pages. However, the pages, controls, and menus are clearly visible and the interface is functional.

Aside from project teams, Wrike is also used by marketing teams, creative teams, product development teams, and professional services teams. It helps simplify project planning, improve visibility, streamline workflow, and centralize communication among the team. Wrike also has a time log view and time tracking features, but are available only on paid Business and Enterprise plans.

The PM tool has a free plan with limited core features for up to 5 users. Paid plans, such as the Professional plan with up to 15 users in sets of 5, start at $9.80 per user per month on an annual basis. Relative to features included, its paid plans are higher than some of its competitors.

3. Basecamp

Basecamp will meet the needs of any business with an objective to organize tasks and improve communication. It is one of the pioneers in the online productivity platform when it launched in 1999. With a continued focus on keeping things simple, it now has over 3 million users on its platform. Just on its version 3, everything that has been designed and included in the software is to help make it easier for the customer.

If you use Basecamp, you will have to-do lists, schedules, document management, charts, reports, notifications, and several ways to communicate and collaborate with your team or clients, all in one application. Use the message board for company-wide communication, Campfire for real-time group chat, Pings for direct messages, and Check-in questions for regular reporting. Having it all centralized in a single workspace, it is now easy to search, track, and clarify, so that work is more visible, and people are more accountable.

The free Personal plan is limited to 3 projects, 20 users, and 1 GB storage space. The Business plan at $99 per month includes all features and unlimited users. Web, desktop, and mobile versions are available. Due to the same fixed pricing, a bigger team can get more value than a smaller team.

4. Zoho Projects

Zoho Projects is the online task management product of the Zoho suite of applications. It has a great number of features at a very affordable price, giving users greater worth for the money spent. Features include task management, task automation, time tracking, charts and reporting, issues tracking, and social task management, among others. You can easily create tasks, assign them, and track them through completion. Zoho Projects also have milestones, dependencies, a Kanban board view, and a Calendar view.

From simple projects to more complex ones, it has a Gantt chart, resource utilization, and even integration with Analytics. In fact, you can integrate it easily to dozens of other Zoho and third-party apps. If you need issue tracking and workflow features, these are built-in, along with automation and further customization of features.

Pricing depends on the number of users, so you pay only with what you need, but can easily scale as well. With the higher plans comes additional features. A 10-day trial period is offered, as well as a free but limited plan for up to 5 users only.

5. Liquid Planner

Liquid Planner is a smart and exemplary task management tool for teams and companies looking for the most integrated features. Aside from traditional task management functionality, it incorporates smart scheduling that helps deals with constant project updates and changes. Consequently, when schedule changes, resources are affected, and you get resource management features that accurately show the current workload and risks of missing deadlines.

Liquid Planner promotes cross-project visibility with its dashboards and card view. So, users gain instant insight regarding project progress, risks, and budgets. It is collaboration-ready with at-mentions and hashtags alongside tasks and projects for proper context. Other features include an integrated time and budget tracking, and advanced analytics for building reports.

It does not offer any free plan, and paid plans start at $45 per month per user on an annual contract. With more integrated features, it is more complex to learn as well. That is why it includes onboarding packages with its paid plans. The software as a whole is ideal for large organizations that manage multiple projects.

6. Microsoft Project

It is not a surprise that Microsoft Project is included in this list, especially if you are looking for PM software for big projects. The software has been around for decades and has been the de facto standard for planning projects in the past for many companies. In its present version, it looks similar to other Office apps, but because of the depth of its features with limited tutorials, it remains a favorite only of seasoned project managers.

Microsoft Project has task management, portfolio management, and resource management tools. It has built-in templates, project planning, multiple timelines, a roadmap view, and ready-made reports. You can use it to evaluate project proposals, model different portfolio scenarios, and share reports. It also has tools for resource requests, heat maps, and resource analytics for monitoring purposes.

It offers both cloud-based solutions, which start at $7 per user per month on an annual contract and on-premise solutions, beginning at $620 for a desktop application. Microsoft-centric organizations gain more value, as integration with other non-MS apps is limited.

7. Teamwork Projects

Teamwork Projects is an optimal tool for teams that are looking for a simple platform with powerful capabilities. It promotes simplicity by reducing the complexity of collaboration. You can easily see what everyone is working on, who they are working with, and what comes next. You don’t have to go through lists and charts just to know these important things.

Teamwork Projects lets you plan your tasks, subtasks, and milestones with a Gantt chart or in list view. Choose from task list templates to start quickly. It has a built-in massage function, let people follow task progress, or share content with notebooks. Use a board view to visualize task flow, track time, organize everything with tags, bill clients with invoicing tools, and get high-level or detail reports.

It offers a free plan with basic PM functionality for up to 5 users. Paid plans start at $9 per user per month on an annual basis, with a minimum of 5 users. It includes most features and integration to many popular apps.


Cloud task management tools enabled teams and organizations not only to increase the rate of successful project delivery but also helps form the modern workplace. It is now easier to work with team members wherever they are, and at the time people are most productive. This list is a starting point, as many choices are available. Look for more options that offer a free trial to get a better feel if the tool is the right fit.

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